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Contract refresh — current vs proposed
Comparison of representative signed contracts vs the 2026 refresh proposals. Snapshot 2026-05-18.
Headline coverage
38
Total active staff
15
With contract on file
23
Missing
39%
Overall coverage
Coverage by category
| Category | Staff | With | Without | Coverage | Sample for comparison |
|---|---|---|---|---|---|
| Baker | 9 | 6 | 3 | 67% | Donald Kerr — Permanent bakery T&Cs June 2023 ↓ |
| Driver | 7 | 3 | 4 | 43% | Roy GrantContract_20230407 ↓ |
| Ops-Manager | 4 | 3 | 1 | 75% | Non-AnnualisedSeanAssistantOpsManager_2026 ↓ |
| Ops-Assistant | 1 | 0 | 1 | 0% | no sample / no source |
| Admin | 2 | 0 | 2 | 0% | no sample / no source |
| Casual-Packer | 7 | 2 | 5 | 29% | CaledoniaJeffrey + Ronin Walker Casual Contract v1 ↓ |
| Casual-Cleaner | 2 | 1 | 1 | 50% | no sample / no source |
| Shop | 4 | 0 | 4 | 0% | no sample / no source |
| Director | 2 | 0 | 2 | 0% | no sample / no source |
Categories with 0% coverage (Admin, Director, Ops-Assistant, Shop) require net-new contracts — no existing to vary, so no consent friction.
Per-employee status
Baker · 9
| Employee | Job | Payroll | Status | Files / note |
|---|---|---|---|---|
| Kenza Akil | Baker | PPCDZA | ✓ on file | Kenza Akil -- Permanent bakery T&Cs Oct 2024.docx (+pdf) |
| Poppie Cadell | Trainee Baker | — | ✗ missing | In BHR only (not on monthly pay-rates sheet) — net-new contract needed; confirm Trainee-Baker provisions |
| Reuben Chesney | Senior Baker | RYACPF | ✗ missing | |
| Rowan Cook | Baker | YZTADH | ✓ on file | Rowan Cook Junior Baker -- Permanent bakery T&Cs 2026.docx |
| Heather Goodfellow | Senior Baker | SDZXQD | ✓ caveat | not ready Heather Goodfellow -- … April 2025.docx Marked "not ready" — likely unsigned |
| Michael Hansen | Visiting Baker | — | ✗ missing | In BHR only · record incomplete per derivation-rules §6 — HOLD until data collected |
| Donald Kerr | Baker | UCUJRH | ✓ on file | Donald Kerr -- Permanent bakery T&Cs June 2023.docx |
| Kevin Moore | Head Baker | SEDEBB | ✓ on file | Kevin Moore -- Permanent bakery T&Cs May 2023.docx |
| Maya Rahajeng | Baker | LLDMLE | ✓ on file | 20240720_Maya RahaJeng-Permanent bakery T&Cs.docx |
Driver · 7
| Employee | Job | Payroll | Status | Files / note |
|---|---|---|---|---|
| Rui Barbosa | Driver | RB0001 | ✗ missing | |
| Julian Brown | Driver | NTWJKV | ✓ on file | Final Drivers Annualised Hours T&Cs -- Julian Brown.docx (×2) Contract Cover Letter Driver Julian Brown.docx (+pdf) |
| Timothy Forge | Driver | FDJFKV | ✗ missing | |
| Roy Grant | Driver | QTCVQF | ✓ on file | Roy GrantContract_20230407.docx (+pdf) Roy GrantContract_20230730.pdf RoyGrant_Draft_Drivers Annualised Hours T&Cs.docx |
| Connor Linklater | Driver | ZZVNGF | ✗ missing | |
| Rianne Nairn | Driver | RN0001 | ✗ missing | |
| James Todd | Driver | EXYGLF | ✓ on file | JamesTodd_Contract_20230409.docx (+pdf) JamesTodd_Contract_20230730.pdf |
Ops-Manager · 4
| Employee | Job | Payroll | Status | Files / note |
|---|---|---|---|---|
| Timothy Brown | Asst Ops | PAYSSR | ✓ caveat | TimAssistantOpsManager_2023.docx DRAFT.docx DRAFT_AssistantOperationsManager.pdf 2023 + drafts only — effectively no signed contract |
| Elspeth Emmerson | Asst Ops | HAXBUD | ✓ on file | AnnualisedHoursElspethAssistantOpsManager_2026.docx Non-AnnualisedElspethAssistantOpsManager_2026.docx |
| Sean Mackenzie | Asst Ops | XTRYSN | ✓ on file | SeanMackenzie_Driver T&Cs.docx AnnualisedSeanAssistantOpsManager_2025.docx Non-AnnualisedSeanAssistantOpsManager_2026.docx |
| Hamish Thomson | Head Ops | UJZMRA | ✗ missing | Retiring 2026-05-31 — no refresh needed |
Ops-Assistant · 1
| Employee | Job | Payroll | Status | Files / note |
|---|---|---|---|---|
| Stephen Calder | Assistant | SC001 | ✗ missing |
Admin · 2
| Employee | Job | Payroll | Status | Files / note |
|---|---|---|---|---|
| Lorna Chapman | Admin | QVCGFV | ✗ missing | Empty placeholder folder in Drive |
| Lily McCarthy | Admin | ZNMBMC | ✗ missing | Empty placeholder folder in Drive |
Casual-Packer · 7
| Employee | Job | Payroll | Status | Files / note |
|---|---|---|---|---|
| Blue Brown | Packer | BHWMTZ | ✗ missing | Regular rota packer — net-new Template-A (3-hr minimum shift) |
| Henry Chalmers | Evening Packer | HC0001 | ✗ missing | In BHR only (Evening Packing team) — net-new Template-A (3-hr minimum shift) |
| Caledonia Jeffrey | Packer/cleaner/asst. | BPMUDV | ✓ caveat | CaledoniaJeffrey_Wild Hearth Bakery Casual Contract_v1.docx (+pdf) Mis-classified: contract is structurally employment with 9 guaranteed hours — Template-A, 3-hr minimum shift |
| Marc Riddel | Packer | FUQHFX | ✗ missing | Regular rota packer — net-new Template-A (3-hr minimum shift) |
| Miles Spaul | Packer | DPCRQS | ✗ missing | Regular rota packer — net-new Template-A (3-hr minimum shift) |
| Alick Spurway | Packer | FFXYWD | ✗ missing | Regular rota packer — net-new Template-A (3-hr minimum shift) |
| Ronin Walker | Packer | NMQQAV | ✓ caveat | Ronin Walker Wild Hearth Bakery Casual Contract_v1.docx Bakery assistant job description.docx Existing casual contract — upgrading to Template-A (3-hr minimum shift); requires consent conversation |
Casual-Cleaner · 2
| Employee | Job | Payroll | Status | Files / note |
|---|---|---|---|---|
| Rebekah France | Cleaner | PPGSHY | ✗ missing | |
| Cameron Simpson | Cleaner | CMJDLM | ✓ on file | Wild Hearth Bakery Camron _Contract.pdf Filed as "Camron" (typo) — same person |
Shop · 4
| Employee | Job | Payroll | Status | Files / note |
|---|---|---|---|---|
| Jana Hajdova | Shop Assistant | LEDZPF | ✗ missing | |
| Harry Reith | Shop Assistant | HR001 | ✗ missing | In BHR only · 0 hours / no pay set per derivation-rules §6 — HOLD until pattern confirmed (A or B?) |
| Caroline Rogers | Shop Mgr Director | ZYYDTB | ✗ missing | |
| Megan Tavendale | Shop Assistant | CGPTSL | ✗ missing |
Director · 2
| Employee | Job | Payroll | Status | Files / note |
|---|---|---|---|---|
| John Castley | Director Baker | KRSCUS | ✗ missing | Needs Director's Service Letter |
| David Johnson | — | QFDMQX | ✗ missing | Needs Template-C Consultancy + IR35 CEST |
Side-by-side · Baker
Sample: Donald Kerr — Permanent bakery T&Cs June 2023
Donald Kerr 2023 contract (representative of the 6 baker contracts on file) → Template-A only. Senior bakers (Kevin, Heather, Reuben) also get Addendum 2.
| Topic | Current | Proposed | Direction |
|---|---|---|---|
| Document length | 38 sections, ~50 KB | 22 sections + policy refs | simpler |
| Probation | 3 months, extendable to 6 months max | 3 months, extendable +3 | same |
| Hours / TOIL | 40h, can elect TOIL or pay for OT | Same + explicit pre-auth; TOIL preserved B7 clarified: Sunday/BH TOIL accrues at 1.5h per hour, no forfeit | improvement |
| Sunday / BH pay | Single time | 1.5× | improvement |
| Pay floor | RLWS-linked, annual uplift | RLWS-linked (reinstated) | preserved |
| Holiday carry-over | None (except long-term leave) | 40h with consent | improvement |
| Notice (junior) | 1 month either side | 1 month either side | same |
| Notice (senior) | 1 month either side | 2mo Co→Empl, 1mo Empl→Co (asymmetric) Affects Kevin, Heather, Reuben | mixed |
| Non-compete | 25-mile, 6-month — applied to ALL bakers | Senior bakers only (Addendum 2) Material gain for junior bakers | improvement |
| Conduct / H&S / Smoking | All embedded in contract | Non-contractual policies + Equal Opps & Whistleblowing contractual Easier Co updates, weaker staff force | mixed |
| Training repayment | Not mentioned | Written agreement required BEFORE training | improvement |
Side-by-side · Driver
Sample: Roy GrantContract_20230407
Roy Grant 2023 contract → Template-A + Addendum 1. Roy & Julian & Sean are on annualised-hours arrangements.
| Topic | Current | Proposed | Direction |
|---|---|---|---|
| Structure | One 38-section doc | Template-A + 9-clause Drivers Addendum | simpler |
| Annualised hours | Explicit clause in current (Roy, Julian, Sean) | §4.8 sub-clause activated via overrides.yaml Was a real proposal gap pre-fix | preserved |
| Licence check | Declaration + Appendix 3 | D1: annual DVLA share-code check; immediate notification of points | tightened |
| Vehicle use | Generic clause | D4: daily walk-around, no smoking/handhelds, fuel-card rules | tightened |
| Accidents | Not specified | D5: same-day report; 24h accident form; scene protocol | new |
| Bus lane / LEZ | Not mentioned | D7: charges recoverable for avoidable breach | new |
| Ad-hoc call-out pay | Actual hours only | 3-hour minimum | improvement |
| Termination of driving | Allows termination on licence loss | D9: ladder — suspend / move / terminate | improvement |
Side-by-side · Ops-Manager
Sample: Non-AnnualisedSeanAssistantOpsManager_2026
Sean Mackenzie Non-Annualised 2026 contract → Template-A with Senior notice tier.
| Topic | Current | Proposed | Direction |
|---|---|---|---|
| 2026 layout | Already uses 2026 doc structure | Aligned | same |
| Annualised vs Non- | Two parallel versions on file | Single Template-A + §4.8 sub-clause when annualised | simpler |
| Notice tier | 1 month either side | 2 months Co→Empl (Senior) Gain on dismissal side; same on resignation side | improvement |
| Confidentiality / IP | Standard | Same; cross-refs Bakers Addendum if also senior baker | same |
| TOIL | Discretionary | §4.5 codified: 3-month window, salaried only | tightened |
Side-by-side · Casual-Packer
Sample: CaledoniaJeffrey + Ronin Walker Casual Contract v1
Regular packers (Blue, Henry, Marc, Miles, Alick, Caledonia, Ronin) → Template-A with 3-hr minimum shift (§4.10). Template-B (zero-hours) reserved for genuinely seasonal or one-off workers only.
| Topic | Current | Proposed | Direction |
|---|---|---|---|
| Contract type | "CASUAL WORKER Contract" — functionally a part-time employment contract despite the label | Template-A (Permanent Employment Contract) — correct legal classification for regular rota workers Template-B (zero-hours) only for genuinely seasonal workers with no fixed rota | improvement |
| Contracted hours | Some contracted hours (e.g. 9/week Caledonia) or unclear — rota-based but no guaranteed minimum | Minimum 3 hours guaranteed per shift (§4.10) + hours_per_week set per employee | improvement |
| Shift-cancellation | Not addressed — workers can decline at short notice | 48h notice required for rostered shifts given 2+ weeks in advance (§4.11) | new |
| Probation | 1 month | 3 months (Template-A standard) | same |
| Holiday pay | 12.07% accrued; taken as leave | Standard accrual under Template-A | same |
| Sunday / BH premium | Not mentioned | 1.5× (§4.6) | new |
| Overtime / TOIL | Not mentioned | Cash or TOIL at employee election (§4.4) | new |
| Notice | 2 weeks | 1 month (Template-A standard) | improvement |
Rollout implications
Track B (standard issue)
Improvements-only — no consent conversation needed.
- 6 Bakers (excl. Reuben)
- 3 Drivers (Julian, Roy, James)
- 2 Ops-Mgrs (Elspeth, Sean)
- 7 Packers (Template-A, standard issue — improvements only)
- 1 Casual-Cleaner (Cameron)
Track A (individual meeting)
Material variation vs existing — 30-min 1:1 first.
- Kevin Moore (Head Baker — new covenants)
- Heather Goodfellow (Senior Baker — new covenants)
- Reuben Chesney (Senior Baker — new covenants, no existing)
- Caledonia Jeffrey (reclassification correction)
- Timothy Brown (only 2023 draft on file)
Net-new (no existing)
Clean issuance — no variation friction. Held cases need data first.
- 4 Drivers (Rui, Tim Forge, Connor, Rianne)
- 5 Packers net-new Template-A (Blue, Henry, Marc, Miles, Alick)
- 1 Casual-Cleaner (Rebekah)
- 1 Trainee Baker (Poppie)
- 2 Admins (Lorna, Lily)
- 1 Ops-Assistant (Stephen)
- 3 Shop staff (Jana, Caroline, Megan)
- 1 Director-Baker (John — Service Letter)
- 1 Consultant (David — Template-C + CEST)
- HOLD: Michael Hansen (Visiting Baker — incomplete record), Harry Reith (Shop — 0 hours, no pay)